BUENOS AIRES 2024

Argentinian Bioengineering Society · Argentinian Medical Physics Society

IUPESM World Congress for Medical Physics and Biomedical Engineering Application 2024.

Why Buenos Aires...?

Overview

Names and addresses of host organizations

Sociedad Argentina de Bioingeniería (IFMBE member)
Av. Benjamín Araoz 1019.
(4000) San Miguel de Tucumán.
www.sabi.org.ar

Sociedad Argentina de Física Médica (IOMP member)
Ciudad Universitaria, Calle Intendente Cantillo s/n, Pabellón II, 2º Piso.
(C1428EGA) Ciudad Autónoma de Buenos Aires.
www.safim.org.ar

Proposed site and dates of the 2024 IUPESM World Congress (WC 2024)


Site: Buenos Aires city, Argentina.
Date: June, 10th to 15th, 2024.

Commercial conference organizers


We have contacted an event organization company, to help us in the production, logistics, contracting, sales, marketing and administration.
Everything is planned based on a schedule of times and activities defined by the Organizing Committee and the academic activities and decisions are reserved to the Organizing Committee.
The company is MGB Events, partner of some european companies such as Reed, Informa, UBM, Messe Dusseldorf, Clarion.

Local contact information

IFMBE member
Sociedad Argentina de Bioingeniería
Contact Name: Virginia Laura Ballarin / Juan Pablo Graffigna
Address: Juan B. Justo 4302, Mar del Plata, Buenos Aires, Argentina
Phone: Fax: +54 223 4810046
e-mail: vballari@gmail.com / jgraffig@gateme.unsj.edu.ar

IOMP member
Sociedad Argentina de Física Médica
Contact Name: Sergio Mosconi
Address: Garibaldi 405, (M5500CJI) Mendoza, Argentina
Phone: +54 261 4614000
e-mail: smosconi@fuesmen.edu.ar

Members and affiliations of the provisional Congress Organizing Committee


  • Ruben Acevedo (Universidad Nacional de Entre Rios · SABI President)
  • Virginia Laura Ballarin (Universidad Nacional de Mar del Plata · SABI Past President)
  • Leandro Cymberknop (Universidad Tecnológica Nacional Buenos Aires · Buenos Aires SABI Delegate)
  • Antonio Dell'Osa (Universidad de la Patagonia Austral · Patagonia SABI Delegate)
  • Juan Pablo Graffigna (Universidad Nacional de San Juan · SABI Past President)
  • Myriam Herrera (Universidad Nacional del Tucumán · SABI member)
  • Gastón Jarem (Universidad de Mendoza · Vice President SABI)
  • Judith Kesler (SAFIM Treasurer)
  • Natalia Lopez Celani (Universidad Nacional de San Juan · SABI Secretary General)
  • María Liliana Mairal (SAFIM President)
  • Sergio Mosconi (SAFIM Vice President)
  • Gustavo Javier Meschino (Universidad Nacional de Mar del Plata · SABI Treasurer)
  • María Elisa Pérez (Universidad Nacional de San Juan · Cuyo SABI Delegate)
  • Sergio Ponce (Universidad Tecnológica Nacional · SABI member)
  • Marcelo Risk (Instituto Universitario Hospital Italiano · Buenos Aires · SABI member)
  • Debora Rubio (Universidad Tecnológica Nacional · SABI Rosario/San Nicolás Delegate)
  • Ricardo Rugeri (SAFIM Secretary)
  • Franco Simini (Universidad de la República · Uruguay SABI Delegate)

Financial

A detailed budget can be downloaded from here


Estimated total cost of WC (cost without VAP of 21%)

USD 1,420,000.00

Proposed registration fee (provide info on fee structure):

Members

Early

USD 600.00

Regular

USD 820.00

On Site

USD 950.00

Non Members

Early

USD 730.00

Regular

USD 950.00

On Site

USD 1,100.00

Student

Early

USD 300.00

Regular

USD 380.00

On Site

USD 450.00

One day registration

Early

USD 330.00

Regular

USD 390.00

On Site

USD 450.00

Participant - Lower Middle income countries

Early

USD 500.00

Regular

USD 550.00

On Site

USD 600.00

Participant - Low income countries

Early

USD 250.00

Regular

USD 275.00

On Site

USD 300.00

Estimate of registration revenues:

USD 1,375,000.00

Other sources of revenue:

Sponsoring

USD 150,000.00

Exhibition

USD 250,000.00

Estimated revenues of WC:

USD 1,775,000.00

Estimated net profit from WC:

USD 50,000.00

 

 

 

 

 

 

 

 

Estimate of delegate numbers:

2500

Full registrants:

1400

Students:

1000

Developing country delegates:

100

Retirees:

50

 

 

 

 

 

Estimate of geographic distribution of delegates:

 

 

National:

800

International (by region):

South America

550

Central America

400

North America

100

Europe

300

Asia

250

Others

100


The Full Delegate Registration will include:
  • Access to all Scientific and Education Sessions
  • Access to Exhibit Area
  • Onsite Programme
  • Congress Proceedings
  • Welcome Cocktail
  • Coffee Breaks
  • Congress Materials
  • 2 abstract submissions, Student Registration fee can cover 1 abstract submission only

One Day Registration Fee will include:

Additional remarks:

Facilities

Proposed location


Buenos Aires Exhibition and Convention Center (CEC)

The first alternative is the new Buenos Aires Exhibition and Convention Center (CEC) opened in the Recoleta neighborhood in September 2017. One of the city's most important developments in recent years, its innovative architectural design offers versatile column-free exhibition spaces over three underground levels.

With a total exhibition space of 18,000m² and capacity for around 5,000 people, the center boasts a plenary hall, which is divisible into smaller units, and a further 800 in its second space, also divisible, an auxiliary hall and a 1,600m² lobby, and also an underground parking available for 900 vehicles Located between the University of Buenos Aires faculty of law and Parque Thays, close to numerous bus lines, parking spaces and a future underground rail station, the center has excellent transport connections to the rest of Buenos Aires.

  • Theater capacity: 4,500
  • Parallel rooms: 6
  • Reception capacity 2,000
  • Total exhibition space (m²): 18,000
  • Banquet capacity: 500
  • Capacity range of parallel rooms: 300 - 4,500

As alternatives, we have the possibility to host the event at a hotel with conference facilities. Buenos Aires’ international 4 and 5-star hotels have capacity to host events. Those equipped to host over 1000 people are listed below.

Hilton Buenos Aires Hotel

Website

Located riverside in the heart of beautiful Puerto Madero, a stone’s throw from the financial district. Offers a range of meeting rooms, business centers and other recreational facilities. Its main auditorium is the largest of any hotel in the city, with a capacity of 2,500. It is surrounded by modern restaurants, excellent bars and typical porteño nightlife.

Some features:

  • Theater capacity: 2,500
  • Parallel rooms: 22
  • Total exhibition space (m²): 6,700
  • Greater capacity for Banquet: 1,800
  • Banquet capacity: 500
  • Capacity range of parallel rooms: 10 - 2,500
Sheraton Buenos Aires Hotel & Convention Center

Website

A 24-story hotel with 740 guest rooms, including five executive floors fully equipped for business travellers. Extensive meeting facilities and services for conference attendees. Located in the financial district, and a half-hour from the main international airport, the hotel offers beautiful views of the city. Its auditorium has a capacity of 1,300 people.

Some features:

  • Theater capacity: 1,800
  • Parallel rooms: 15
  • Total exhibition space (m²): 6,500
  • Banquet capacity: 1,200
  • Capacity range of parallel rooms: 10 - 1,800


Parallel sessions


The number of parallel rooms is configurable and is adequate in the Convention Center and the Hotels proposed. We propose 6 parallel rooms for the congress.

  • Convention Center: 5 up to 100 people.
  • Hilton hotel: 22 /5 up to 100 people.
  • Sheraton Hotel: 15 /5 up to 100 people.


Special rooms


Rooms (size and capacity) that can accommodate the opening and closing ceremonies and the General Assemblies for IUPESM, IOMP and IFMBE.

  • Convention Center: room for 4000 people.
  • Hilton hotel: room for 2500 people.
  • Sheraton Hotel: room for 1000 people.


Office space


Office space for with equipment for word processing, photocopying, email, internet and telephone: in all the alternatives proposed, this area is taken into account, with at least two rooms for administrative purposes.


Previous meetings similar to this World Congress


The SABI has experience in similar conferences, like IEEE-EMBS 2010 in Buenos Aires (Sheraton Hotel); CLAIB 2014 in Paraná (Maran Suites & Towers Hotel), and the bi annual conference of the Society, the last one with 800 assistants. The experience of the event company can be found in the website of MGB Events.

Buenos Aires Convention Center

The Buenos Aires Convention Centre (CEC) was opened in September 2017 with the Smart City Expo: 7000 attendees, 100 Speakers, 27 Sessions, 34 companies in exhibition.

Hilton Buenos Aires Hotel
  • Annual Congress of the International Society of Physical and Rehabilitation Medicine. 11th World Congress (ISPRM 2017) April 30th - May 4th. Around 1100 attendees. http://www.isprm2017.com/
  • 54th Argentine Congress of Orthopedics and Traumatology, December 2nd to 6th, 2017.
  • XXIII International Clinical Oncology, organized by the Argentine Association of Clinical Oncology. October 31st to November 3rd, 2017.
  • 5th Edition of the Construir Expo and 4th Congress of Architects. Organized by The Central Society of Architects, May 11th and 12th, 2017.
Sheraton Hotel
  • Ancillary Meeting – XII International Congress of Dermatology. April 2017. 700 attendees.
  • Foromic Argentina 2017. Organized by the Inter-American Development Bank BID. 30th October to 1st November. 1288 participants. (http://www.fomin-events.com/foromic/2017/web/)
  • 32nd Congress of the AIGLP .The most important event of 2017 for the LP Gas industry in Latin American markets, organized by the executives of the main LP Gas companies, as well as important authorities and representatives of governmental and regulatory bodies.
  • 39th International Conference of International Odontology. October 25th to 28th, 2017. At least 2300 professionals who made mini courses, courses, conferences, round tables and workshops, covering all dental specialties in parallel rooms.
Other experiences

In last december, Buenos Aires has received the XI Ministerial Conference of the World Trade Organization. This international event is organized by the National Government and will involve about 3,500 delegates belonging to 164 foreign delegations. The different venues in which the activities of the Conference will be carried out will be: the City Exhibition and Convention Centre (CEC); the Kirchner Cultural Center (CCK); the Hilton Hotel; and the Sheraton Hotel.


Disabled attendees


All alternatives are suitable for disabled attendees and the city has a program for accessibility.


Airports


The International Airport of Buenos Aires Min. Pistarini Ezeiza is located at 33 km (20.5 miles) from the city. It can be accessed in taxi (30 to 45 min, 70 USD) and in buses (Manuel Tienda Leon, and others) at a very low cost, like 15/20 USD.

The Aeroparque Jorge Newbery, national airport that connect with other cities in Argentina, is located in the city, at 2 km (1.25 miles) of the venue. It can be reached by taxi and buses (10 USD).

Exhibition plans

Commercial exhibition sales and management

The commercial exhibitions and sponsors will be managed by MGB Events. The companies, sponsors, and exhibition affaires will be supervised by the Organizing Committee in order to assure the thematic of the event.

Estimated size (area) of the commercial exhibit and booths

The area depends of the chosen location. Our first option is the Convention Center, and in this place the stands and commercial exhibition can fill an area of 500 to 1000m2.

Area for scientific exhibitions

The area for scientific exhibitions will be also determined according to the commercial area. The all area (1000m2) can be divided depending on the needs.

Site plan

The site plan depends on the obervies of the congress.

Are the exhibition requirements compatible between the two national groups?

Yes, the two groups accord with these requirements.

Visa requirements

Argentine is a receptive country that permit free access to citizens from different regions.

Holders of passports of the following countries can visit Argentina without a visa for up to 90 days:

Andorra, Armenia, Australia, Austria, Barbados, Belarus, Belgium, Bolivia, Brazil, Bulgaria, Canada, Colombia, Costa Rica, Croatia, Czech Republic, Chile, Cyprus, Denmark, Ecuador, El Salvador, Estonia, Estado Ciudad del Vaticano, Finland, France, Georgia, Germany, Greece, Guatemala, Guyana, Haiti, Honduras, Hong Kong (With Passport R.A.E.H.K.), Hungary, Ireland, Iceland, Israel, Italy, Japan, Korea Republic, Latvia, Liechtenstein, Lithuania, Luxembourg, Macedonia, Malta, Mexico, Monaco, Montenegro, Nicaragua, Norway, New Zealand, Netherlands, Panama, Paraguay, Peru, Poland, Portugal, Romania, Russian Federation, Saint Kitts and Nevis, San Marino, Santa Lucia, Saint Vincent and The Grenadines, Serbia, Singapore, Slovak Republic, Slovenia, South Africa, Spain, Sweden, Suriname; Switzerland, Thailand, Trinidad and Tobago, Turkey, Ukraine, United Arab Emirates, United Kingdom Of Great Britain and Northern Ireland, United States of America, Uruguay.

Holders of passports of Venezuela can visit Argentina without a visa for up to 60 days.

Holders of passports of the following countries can visit Argentina without a visa for up to 30 days: Grenada; Hong Kong (With British Passport B.N.O.); Jamaica; Republic of Kazakhstan and Malaysia.

Congress organization will send all required information for obtaining visas.

Accomodation and Services

Hotels

Name
Number of rooms
Distance from site
Range of costs per person

Hilton Hotel

250 rooms

All hotels are in a radius of 2.5 km
(1.55 miles)

Single 250 USD

Double 320 USD

This is the average cost in all the alternatives

Sheraton Hotel

400 rooms

Four Seasons Hotel

300 rooms

Emperador Hotel

250 rooms

Plaza Hotel

300 rooms

Hyatt Hotel

300 rooms

Alvear Palace Hotel

250 rooms

78 double room nights are to be provided for designated people (IUPESM, IFMBE, IOMP Officers), the two IUPESM Merit Award winners,plus the IOMP and IFMBE award winners.


Hostels

Name
Number of rooms
Distance from site
Range of costs per person

Voyage Recoleta Hostel

Rooms for 4 and 6 people. 15 rooms

2.9 km (1.8 miles)

10 USD

Back in BA

9 rooms, 24 beds

3.0 km (1.86 miles)

20 USD

Benita Hostel

10 rooms, 30 beds

2.2 km (1.37 miles)

20 USD

MIlhouse Hostel Avenue

7 rooms, 42 beds

1.5 km (0.93 miles)

23 USD

Chill House Hostel

50 beds

1.3 km (0.81 miles)

23 USD

Cambalache Hostel

25 rooms, 80 beds

0.4 km (0.25 miles)

14.5 USD


Other services

Transportation facilities between accommodation and meeting site

The convention center (and the hotel alternative) are in the heart of the city. All the hotels listed are accessible by public transportation (bus, subway line H), taxi (15min) or even walking, because they are in a 2 km (1.25 miles) radio.

For hostels in possible to access by bus, subway or train.

Meal service facilities

WC site: The WC site is in a nice area of Buenos Aires (Recoleta), with a wide variety of restaurants.

Hostels are surrounded by restaurants with typical and international food.

The venue is close to the Palermo district (15 min), with more than 250 restaurants.

On-site provisions for currency exchange, travel agent, message center, photocopy and internet access

All these services are available in the convention center, except he currency exchange due to legal restrictions. Nevertheless, in the area there are 4 banks with the service available.

Disabled accessibility

Convention center is fully accessible, and also Buenos Aires city has a plan of accessibility.


Conference Planning

Language


English is the official language of the World Congress.
Translation will not be necessary for local attendees.

Scientific Sessions


Schedule for biomedical engineering and medical physics sessions

We intend to have only one Program Committee trying to taking advantage of the special guests of both areas and trying to organize the sessions for a joint benefit.


Program committees

We will have combined program committees.


Management

We intend to have a structure similar to the SABI Conferences, establishing a Scientific Committee with Track Chairs, which will be responsible for the review process of each scientific area. The Chair of each Track will distribute the documents to the reviewers of the Scientific Committee, but may also suggest new reviewers if necessary. In this way, a better distribution of the papers is done, using in a better way the expertise of each specialist.

The Scientific Committee will be integrated with the members of SABI, SAFIM, IUPESM, IFMBE and IOMP.


Simultaneous sessions

Although it depends on the number of papers presented and the areas of these papers, we intend a minimum of 6 simultaneous sessions (with the exception of the plenary or semi-plenary conferences).

The parallel rooms are preliminary, based on the proposed number of simultaneous scientific sessions (6).

The proposed number of simultaneous scientific sessions is preliminary and was based also in previous conferences schedules as in Prague. Of course, that relays on the accepted number of abstracts and can be enlarged. There will be other rooms avaliable for the BME and MP meetings.

We have arranged to have available for the IUPESM, IFMBE and IOMP meeting rooms 2 days before de congress start.


Total number of sessions

We intended to have 90 sessions depending of the presented papers without taking into account the conference and the tutorials. This proposed number of sessions (90) is also preliminary and was based also in previous conferences schedules as in Prague.

Of course, that relays on the accepted number of abstracts and it could be enlarged.

We expect to receive about 2000 abstract, based on the experience of WC 2018 at Prague, where 1850 abstracts have been received.

We will make efforts to overcome this number.


Special sessions, tutorials, workshops

We plan to have special sessions and also tutorials, specially for students.

We will invite specialists in different areas to promote special sessions and/or tutorials.


Budget for support of keynote speakers

The expenses of the invited keynote speakers will be covered by the organization.

We are also planning to ask some of the invited societies delegates to be keynote speaker in order to save costs.


Session rooms

The number of session rooms depends on the chosen venue. As can be seen in the Facilities section, the conventions centers have a wide range of possibilities and the rooms can be arranged according to the program.

Companion program


The Buenos Aires Tourist Board offers a huge range of guided tours to allow you to explore the city in many ways.

Discover the key neighborhoods and famous landmarks with our classic walking tours, cover miles of the city with Urban Trekking, hop on a bike for a bicycle tour, discover ours neighborhoods' passion for their soccer teams, follow in the footsteps of Pope Francis, get active with our rowing and running options, or use novel forms of transport like our eco-cars or electric scooters.

Emblematic neighborhoods
  • San Telmo: just some of the highlights on the cobbled streets of this bohemian and nostalgic neighborhood.
  • Recoleta: the city's most elegant neighborhood.
  • La Boca: unique neighborhood with its colorful museum-street Caminito and legendary Boca Juniors stadium.
  • Puerto Madero: history and style in the city's regenerated portside neighborhood.
  • Monserrat: historic quarter, the splendour of Buenos Aires historic center.
Art, culture and tango

As Latin America´s capital of culture, Buenos Aires has something for every taste and interest.

  • Museums, art galleries and cultural centers: Buenos Aires has uncountable museums, like MALBA (Latin-American art) and the Bellas Artes Museum.
  • Architecture: with its eclectic mix, Buenos Aires is a dream for fans of architecture.
  • Tango: full of sensuality and nostalgia, tango is part of Buenos Aires' identity. It is nice to listen, watch and perhaps dancing.
  • A city of theatre, film and literature: Buenos Aires is one of the cities with most theatres and most bookstores in the world.
  • Street art: Buenos Aires is one of the street art capitals of the world.
Other attractions

It is not possible to detail every attraction that Buenos Aires offers. Next, a small list of them.

  • Shopping, crafts and design: numerous local brands and independent designers make Buenos Aires an ideal destination for those looking for new trends and unique items.
  • Food, drink and nightlife: as Ibero-American Capital of Gastronomy 2017, BA this year's destination for foodies: Buenos Aires' famous steakhouses: Sample the world's best beef. A Buenos Aires steak is the stuff of legend. 10 restaurants with history: Experience the best local and international food at these historic restaurants (Club del Progreso, Brighton bar, El Globo, El Palacio de la Papa Frita, El Imparcial, La Posada de 1820, El Puentecito, Las Violetas, Tasca de Cuchilleros and El Histórico).
  • Pizzerias in Buenos Aires: thanks to Italian immigration, pizza is one of Buenos Aires' many passions. Here you'll find a pizzeria to suit every taste.
  • Nightlife: Buenos Aires is famous for its phenomenal nightlife. Drinking and dancing is a huge part of porteño culture; bars come alive from 10pm on most nights, and clubs (‘boliches’) get going at around 2am. If you want to effortlessly blend in with porteños, be sure to try Fernet, a bitter aromatic spirit often mixed with coke.
  • Football, sport and paks: passion for football, great experiences in the intensity of soccer in the city with most stadiums in the world.
  • Polo: Buenos Aires is home to the "Cathedral of Polo", the best place to experience the sport of kings.
Activites
  • FIRST DAY: Morning, start the day in the footsteps of emblematic neighborhoods. Lunch in Puerto Madero. Afternoon, Walking tour Old City followed by lounging in the San Telmo bars. Drink “mojito” in Lupita Bar.
  • SECOND DAY: Morning, Palermo parks. Rent bikes. Ride to Malba Museum. Lunch Steakhouses in Recoleta Restaurant. Afternoon, the city from above, Hotel hall observation deck (if available).
  • THIRD DAY: Morning, boat ride through the Río de la Plata. Lunch in historic restaurant. Afternoon, visit La Boca: Discover this unique neighborhood with is colorful museum-street Caminito and legendary Boca Juniors stadium. Night, Tango Show.

More planning


Hospitals, laboratories

Some visits to health centers, research groups of Buenos Aires and visits to small and medium medical technology companies will be organized.


Staff for the required services

There will be a paid staff and another important staff of volunteers of both local societies.


Peer review and paper selection

We intend to have a structure similar to the SABI Conferences, establishing a Scientific Committee with Track Chairs, which will be responsible for the review process of each scientific area. The Chair of each Track will distribute the documents to the reviewers of the Scientific Committee, but may also suggest new reviewers if necessary. We have experience using Easychair but we are open to another software suggestion.


Conference Publications

Preliminary mailings will include the title of the WC together with the appropriate number in the IFMBE and IOMP conference series.

The Digest of abstracts will be distributed in CD or memory sticks.

The Digest will include plenary lectures.

The Digest will be free to registrants.

The estimated price of the Digest after the conference will be 40 USD.

The tutorials and workshops will not be published.

Download

Note of interest on behalf of Argentinian Bioengineering and Medical Physics Societies.
Download

Support letter from Sociedade Brasileira de Engenharia Biomédica – SBEB.
Download

Support letter from Sociedad Chilena de Ingeniería Biomédica - SOCHIB .
Download

Buenos Aires overview (slide presentation).
Download

Application document.
Download

Preliminary budget table.
Download